ERP Software for Designed For Merchants
Transform Your Business with Our Comprehensive ERP Solution
Our ERP software streamlines your operations, giving you complete control over inventory, customer relationships, trade counter POS, and finances. With powerful tools and real-time insights, you can improve efficiency and profitability at every level.
Tailored for hardware stores and businesses serving both retail and trade customers, our ERP provides advanced analytics and financial tools to help you make smarter decisions. Stay ahead of the competition with full visibility into your business performance.
Why Choose Profile ERP For Your Merchant Business?
-
We've onboarded hundreds of customers and are experts when it comes to making sure you're up and running from day one. Our team of experts help you every step of the way from data conversion to staff training and change management. Your in safe hands with the Profile ERP Support Team!
-
Your ERP Software system is the backbone of your business that ties all departments together and allows you to get on with what's important. We understand the need to have real time support with real people that know what their talking about. Our support team know every one of our customers on a first name basis.
-
The Profile team provide all the hardware required to get you up and running. Whether its servers, counter and office PC's, signature pads, printers, mobile devices and much more. We supply everything. For most of our customers we don't just provide the software, we manage their entire IT infrastructure, meaning we are your one stop shop for all your business management needs.
-
Profile ERP is packed with features specifically designed for your businesses. From order management and supplier coordination to customer relationship management and financial tracking, our software provides all the tools you need to streamline operations, enhance productivity, and drive growth. Every aspect of wholesale business management is covered to ensure your success.
Mange your day to day Business
-
Real-time stock tracking: The ability to track stock levels in real-time across multiple locations (if applicable).
Automatic reordering: Set minimum stock levels to trigger automatic reorder notifications or orders.
SKU management: Efficient handling of numerous product types, SKUs, and variants.
Supplier management: Track supplier performance, manage relationships, and handle purchase orders efficiently.
Batch and serial number tracking: Useful for tracking warranties, product recalls, or expiry dates on specific items.
-
Our advanced trade counter POS is built to meet the needs of busy trade counters, offering more features and flexibility than most competitors. It handles everything from quote generation and order processing to invoicing, cash sales, and trade customer transactions.
Sales staff can instantly view customer account information, such as credit limits and transaction history, including the last purchase of each item added to a sales docket. It also provides in-depth stock availability details, ensuring staff can offer accurate product information. With powerful margin management tools, your team can sell more efficiently and profitably. Whether for retail or trade, our POS ensures smooth, data-driven transactions that boost sales and customer satisfaction.
-
Order tracking: Manage customer orders from entry to fulfillment, including split orders, backorders, or partial deliveries.
Delivery scheduling: Coordinate delivery logistics for both retail and trade customers.
E-commerce integration: Sync orders from online platforms if you sell online.
-
Purchase order automation: Automatically generate purchase orders based on stock levels, past trends, or specific supplier agreements.
Supplier cost tracking: Track supplier performance, negotiate costs, and manage rebates or returns.
Lead time management: Monitor and manage supplier lead times to ensure timely deliveries and reduce stockouts.
-
Omnichannel capabilities: If you have an online store, the ERP should integrate with platforms like Shopify, WooCommerce, or Magento to manage both in-store and online sales.
Inventory sync: Synchronize inventory between your physical store and e-commerce platform.
-
Sales reports: Analyze sales data by product, customer, and season to understand trends.
Profitability analysis: Track gross and net margins per product, category, or customer type.
Inventory turnover: Understand the rate at which stock is sold and replaced, optimizing stock levels.
Customer insights: Get detailed reports on customer buying patterns, high-value customers, and growth opportunities.
Financial Control & Cash Flow Optimisation
Empower your business with complete financial oversight, streamlined reporting, and effective cash management to maximize profitability and control.
-
General ledger: A robust system for tracking all financial transactions and producing accurate financial statements.
Accounts payable/receivable: Efficiently manage payments to suppliers and collections from customers, ensuring smooth cash flow.
Tax management: Seamlessly handle tax calculations, tracking, and reporting to stay compliant with local regulations.
Expense tracking: Monitor operational expenses with detailed categorization for easy oversight and analysis.
Multi-currency support: Easily handle international transactions and payments with support for multiple currencies.
Audit trail: Maintain financial transparency with detailed records of every transaction for review and compliance.
-
Customer statements: Generate professional statements that clearly outline outstanding balances, payments, and transaction histories for trade and retail customers.
Period closing: Easily manage month-end, quarterly, or annual closing to finalize accounts, ensuring no further adjustments are made.
Bank reconciliations: Ensure accurate cash flow by matching bank statements with internal records.
Debt collection and overdue payments: Track overdue invoices and manage collections, helping to recover outstanding debts and maintain healthy cash flow.
Profit and loss reporting: Produce detailed P&L reports to assess financial performance and make informed decisions.
Balance sheet and trial balance: Get a clear picture of your financial position with comprehensive balance sheets and trial balances.
-
Bank reconciliation: Quickly and accurately reconcile cash inflows and outflows, maintaining precise cash flow tracking.
Cash flow forecasting: Anticipate future cash needs based on real-time financial data, ensuring your business is always prepared.
Petty cash management: Manage petty cash effectively, with detailed oversight to prevent misuse.
Multi-bank integration: Keep track of funds across multiple bank accounts, ensuring all assets are visible and easily managed.
Cash receipts and payments: Accurately manage incoming payments from customers and outgoing payments to suppliers.
-
Intrastat reporting: Easily track and report the movement of goods between EU countries to meet Intrastat compliance requirements.
VIES (VAT Information Exchange System) submissions: Generate and submit VAT returns for cross-border transactions within the EU, ensuring compliance with VIES regulations.
Automated data collection: Collect data from sales and purchase transactions to simplify the preparation of Intrastat and VIES returns.
Accurate classification of goods: Ensure proper classification of products and services in compliance with Intrastat requirements.
VAT number validation: Verify customer VAT numbers within the VIES system to ensure valid VAT exemptions for EU trade.
Historical records: Maintain a complete audit trail of all Intrastat and VIES submissions for easy reference and compliance audits.
A Single End-to-End Platform for Your Entire Business
Profile ERP provides a comprehensive view of your operations. Seamlessly extending to mobile, it connects and supports every aspect of your business—whether in-store, online, or across multiple branches—with industry-specific features designed to meet your needs.
Trade Counter EPOS - Smoothly connect your trade counter, warehouse, and back office to ensure speed & accuracy.
Special Orders - Handle bespoke and one-off products seamlessly, with efficiency and precision.
Pricing Control - Gain full control over revenue by setting margins and discounts on a per-account basis.
Unrivalled Support - With 98% of support calls answered by a real person within 2 minutes, you can focus on what you do best, knowing help is always at hand.
Driving Efficiency & Fuelling Growth
Unlock the full potential of your business with everything you need in one place.
Financials & Accounting
Consolidate financial reporting, management accounts, and customer management into a single solution.
Stock Management
Streamline order processing and optimise stock control across your entire branch or warehouse network.
Trade Counter/ EPOS
Fast and accurate order processing with real-time insights into margins and stock levels.
Business Intelligence Reporting
Centralised intelligent financial reporting, management accounts, and customer management in one comprehensive solution.
Ecommerce Integration
Effortlessly integrate your eCommerce operations.
Hardware Procurement
Profile has a proven track record of providing high-quality, efficient procurement solutions for businesses of all sizes.
Business Hours Support
Our support services are designed for your convenience, ensuring we're available when you need us most. With availability from 8:00 AM to 5:30 PM, we provide critical assistance during key moments in your operations. Whether it's troubleshooting, resolving issues, or offering guidance, our team is committed to being there to support you every step of the way.
-
Track and analyse sales performance by product, customer, region, or salesperson. Understand which items are driving the most revenue and which customer segments offer the greatest potential.
-
Go beyond surface-level data with the ability to drill down into specific transactions, products, customers, or time periods for deeper insights. Identify trends and root causes of performance issues quickly.
-
Analyse inventory turnover, stock aging, and product demand to optimize stock levels and reduce carrying costs. Visualize stock movement and plan purchases more effectively to avoid stockouts or excess inventory.
-
Move from insights to action quickly with clear, easy-to-understand reports that highlight key metrics, making it simple for business owners and managers to make informed, strategic decisions.
-
Access real-time, customizable dashboards that provide a clear and immediate view of your business's key performance indicators (KPIs). Tailor dashboards for different departments, from finance and sales to inventory and operations.
Advanced Business Intelligence Reporting and Analytics
The advanced BI reporting tool empowers business owners and managers to make data-driven decisions by providing real-time insights, identifying inefficiencies, and enabling proactive planning. With clear, actionable analytics, it helps businesses optimize performance, reduce costs, and stay competitive, ensuring they can respond quickly to challenges and capitalize on opportunities for growth.
Some of Our Clients
